Accountant

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The Accountant is responsible for overseeing and managing the company’s financial accounting operations, including accounts payable and receivable, cash flow, reporting, tax documentation, vendor and debt management, and collections. The role ensures financial integrity, compliance, and operational efficiency by implementing standard operating procedures (SOPs), managing subscriptions, and resolving vendor disputes.

1. Accounts Payable and Accounts Receivable (AP/AR)

• Process, track, and reconcile all incoming and outgoing payments.
• Ensure timely and accurate billing and invoicing.
• Monitor outstanding receivables and ensure timely collections.

2. Cash Management

• Maintain and report all bank balances.
• Transfer funds and conduct Point of Sale transactions.
• Reconcile bank transactions and manage cash allocation for various operational needs.

3. Financial Reporting

• Prepare and deliver monthly, quarterly, and annual financial reports.
• Ensure reports are accurate, timely, and compliant with internal and external standards.

4. Opening and Closing of Books

• Handle the month-end and year-end closing of financial records.
• Process transfers of assets on associated balance sheets; open and close out accounts as necessary.
• Prepare books for auditing or review, ensuring transparency and accuracy.

5. Taxes (1099, W9, and Compliance Forms)

• Collect and maintain vendor tax forms (W-9s).
• Prepare and submit 1099s and other relevant tax documentation in compliance with regulatory requirements.
• Complete and submit tax forms on behalf of all companies and the CEO.

6.Vendor and Debt Management

• Maintain a Vendor Debt Tracker to monitor outstanding balances, payment schedules, and remaining liabilities.
• Coordinate with vendors to ensure accurate records and terms of payment are followed.

7. Collections

• Manage and track all incoming payments, including rental income and other receivables.
• Follow up on overdue payments and ensure a consistent collections process.
• Coordinate and assist Legal Collections as necessary.

8. Dispute Resolution

• Serve as the main point of contact for vendors regarding billing or payment disputes.
• Coordinate with relevant departments to resolve discrepancies professionally and efficiently.
• Conduct disputes on account payables as directed.

9. Schedule of Accounts and Subscriptions

• Maintain a centralized tracker for all tools, apps, and subscriptions, including payment schedules and renewal dates.
• Ensure no lapse in service due to missed renewals.

10. Standard Operating Procedures (SOPs) 

•  Draft and implement SOPs for all accounting processes and software. 
• Collaborate with relevant personnel to co-develop SOPs that support the broader accounting division.