Executive Assistant
Role Overview:
As the Personal Assistant/Executive Assistant, your primary responsibility is to provide high-level administrative and organizational support to the CEO. You will play a key role in ensuring the CEO’s daily schedule, meetings, tasks, and communications are efficiently managed. Additionally, you will assist in document handling, CRM management, contract tracking, and provide administrative oversight.
Key Responsibilities:
1. Executive Support
- Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
- Monitor and organize the CEO’s inbox; draft replies or flag urgent messages as needed.
- Attend meetings with or on behalf of the CEO and take detailed meeting minutes.
- Maintain a running list of action items and follow-ups from meetings.
2. CRM and Task Management
- Input meeting notes and assigned tasks into the company CRM.
- Ensure timely follow-up on delegated tasks and provide reminders for deadlines.
- Assist in creating and maintaining task workflows related to business and administrative operations.
3. Administrative Assistance
- Draft, review, and manage business documents and simple contracts.
- Maintain organized digital filing systems.
- Assist in light transaction coordination, including tracking document submissions and communication with external stakeholders.
4. Personal Assistance
- Support the CEO with reminders, personal scheduling, and communications.
- Help coordinate personal projects or errands as needed.
- Handle medical matters, supplement orders, and organize reports.
Advantages of Working with Virtual Kelly
Direct Access to U.S. Companies
As a U.S.-based agency, we connect our freelancers with American businesses, providing you with opportunities to work with reputable clients and gain valuable experience.
Flexible Work Environment
Enjoy the freedom of remote work, allowing you to set your own hours and maintain a healthy work-life balance.
Diverse Opportunities
With a wide range of positions available, you can choose projects that align with your skills and interests, from administrative tasks to specialized roles.
Supportive Community
Join a team of like-minded professionals who are committed to helping each other succeed. We foster a collaborative environment that encourages growth and development.
Training and Development
We invest in our freelancers by offering training resources and ongoing support to help you enhance your skills and advance your career.
Competitive Compensation
Our agency values your expertise and provides competitive pay for your hard work and dedication.